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The Fordyce Letter

Straight Talk for the Recruiting Profession


Articles tagged 'timemanagement'

Ask Barb

You Manage Email, Not the Other Way Around



Ask Barb

Dear Barb:

I receive over 200 emails a day and feel I spend my entire day answering email. How can I manage this and still have time for calls and everything else I need to complete in a day. Emails have become my time management nightmare.

George Z.

Palos Park, IL

Dear George:

Ask Barb, Motivation

Six Steps to Get You Out of Your Rut



Ask Barb

Dear Barb:

I have owned my firm for over 15 years. I have had as many as eight recruiters, and now I’m a sole proprietor working from home after downsizing in 2011. How can I tell if I’m in a slump because of my niche or if it’s something I’m doing wrong? I specialize in Accounting/Finance in the Atlanta market and have blanked for three months. I hate to walk away from what I’ve done for so many years, but I’m wondering if that would turn this around. I have never blanked for three consecutive months in my entire career and can’t afford to continue this downward spiral.

Tony G., Marietta, GA

Barb Responds

Dear Tony:

You have made a dramatic change in your business model, going from a team of eight and office environment to working alone from home. Obviously, this has greatly reduced your overhead, but it has also eliminated other individuals who were generating clients and candidates. I believe your niche is strong and you need to take a hard look at your current work habits, minimum standards you’ve set, and the daily results you achieve.

Ask Barb

Become A Champion Planner In Three Easy Steps



Ask Barb

Dear Barb:

I met you at a recent conference. You advised me to get two to three candidates on the final interview on every order I work. As a result, I’ve just had the best quarter of my five years in this business.

My greatest challenge is time management. The day just slips away from me and I constantly find myself switching gears. How can I manage time better when every phone call sees to change my priorities throughout the day?

Amanda H,

Alpharetta, GA

Motivation

What You Should Never Do On A Friday. (And A Few Things You Should)



Friday illustration

What’s the best day of the week?

Friday of course. Everyone knows that.

From my perspective though, it’s not about it being the last day of work for the week. I assure you, I work almost just as much on the weekends as do during the week. To me, Fridays are just fun. People are energetic and excited about the weekend. They’re feeling good about the work they’ve done for the week and they’re in a more relaxed mood. This is a good feeling and should be encouraged throughout your entire company.

That all said, over the years I’ve also ruined many Fridays. How? By doing things on Friday I’ve learned never to do. Learn from my mistakes and keep Friday’s fun by not doing any of the following at your firm.

How-To, The Business of Recruiting

Get Control Of Your Time, Your Phone, Your Mail



2 minute coaching logo

This monthly article gives you quick, easy-to-implement ideas on various subjects. This month’s topics have to do with taming your phone and email inbox and outsourcing your admin tasks.

Topic #1: Get Control of Your Phone

The phone may be the best money making tool in a recruiter’s tool box but it still must be used intelligently so that it doesn’t become a time sink. In terms of who has access to me via phone, I have a simple guideline — the more you pay the more access you receive. That is just economics 101.

So if a client has just paid me a $30,000 retainer, of course they have access to me. But, if a candidate is calling who I’ve never spoken to, who hasn’t submitted a resume, and who is not in my primary area of focus, that call will likely go straight to voicemail if I’m busy. You have to remember that 85% (or more) of the candidates you talk to are people you are never going to be able to place.

How-To

Do What You Do Best, Then Hire Someone To Do The Rest. Here’s How



2 minute coaching logo

In one of the discussions in my Recruiter’s Roundtable program a member mentioned a  blog post by Seth Godin that touched a nerve with several people. In the post, Seth talked about why many people don’t succeed using the most popular planning advice put out by productivity gurus like David Allen. He said that most of those strategies don’t work because they lack a key ingredient.

Here’s an excerpt of what Seth had to say:

Getting things done, 18 minute plans, organized folders… none of them work as well as you’d like.

The reason is simple: you don’t want to get more done.

You’re afraid. Getting more done would mean exposing yourself to considerable risk, to crossing bridges, to putting things into the world. Which means failure

You don’t need a new plan for next year. You need a commitment.

Ask Barb

Ask Barb: Time Management Tips



Ask Barb

Dear Barb:

What should I do with a client who has cancelled the last two job orders we worked on after final interviews? Prior to that, they filled three positions internally after we had done extensive work on the searches. They are doing quite a bit of hiring which is why I’m focusing most of my time on this client. How do I convince them that I have the best people for them to hire?

Rebecca K., Tampa, FL

Ask Barb

Ask Barb: Dealing With Burnout



Ask Barb

Dear Barb:

I’m a sole proprietor and I find myself working less and less which of course is negatively impacting my business. When I get frustrated or down, I don’t check my emails or voice mails for a couple of days. With my children home this summer, things have gotten worse because of the added distractions. I’m a single mom which I know you were which should motivate me to succeed. I’m just tired of having my company on my back and if something ever happened to me I don’t know how we would survive. My oldest daughter is a senior this year so I’ll be facing college expenses next year on top of everything else. I don’t want to work for someone else so how do I turn this around?

Meghan S, Harrisburg, PA

Ask Barb

Ask Barb: Setting Realistic Productivity Expectations



Ask Barb

Dear Barb:

I’m expected to make at least 50 calls a day, conduct interviews, check references, write out my recruiting lists, answer emails, answer incoming calls, and do research.  I think it’s impossible to make 50 calls and get everything else done that I’m expected to do.  The owner of my company doesn’t produce which is why I think he’s lost track of what is realistic.  Do you think it’s possible to make 50 calls every day plus do everything else I listed?

Frank H.  New York, NY

Closing, Interviews

Timing Is Critical



image source: Letheravensoar

“As a general rule, you should assume that time is always against you when you are trying to make a deal – any kind of deal.”

image source: Letheravensoar

Robert J. Ringer – Author

These words are as true today as they were when Mr. Ringer wrote them in his best selling 1973 book, “Winning Through Intimidation.”

Daily, I receive calls from recruiters who want to know how they can get their clients to move with a greater sense of urgency throughout the hiring process. A good starting point is to remind them that, state of the economy notwithstanding, the very best employees are always in short supply and in high demand. Companies have to move quickly if they hope to successfully compete for the most sought after talent. As one recruiter stated, employers fit into one of two categories, “… the quick or the dead.”